Maker Faire Warsaw is not like any standard trade show or conference — it is an interactive maze of demonstrations, exhibits, workshops, and displays. We have different kinds of exhibit areas to accommodate the diversity of projects and we encourage makers to create their own look and feel for their space.
This includes individuals, groups, schools and organizations.
Maker Faire Warsaw provides Makers that are participating purely by sharing their project and inspiring others to make with exhibit space and required tables, chairs, power, entry passes, etc., at no cost to the Maker.
This includes individuals, groups, schools and organizations.
Makers with commercial interests or marketing intentions are asked to pay an exhibit fee that covers the cost of their exhibiting space, required tables, chairs, power, entry passes, etc.
This is a single Maker Exhibit with a large crew of Makers (Commercial or non-commercial).
The Exhibit will have one Maker Page on our website.
Large Exhibits must designate a single point person or Curator that is responsible for communicating with our time directly about all the details.
This is about Makers sampling or selling food
If food is part of your exhibit and you plan to give or sell any to attendees, you must comply with the Polish health permitting requirements.
For Makers selling food you will be considered as a Commercial Maker, please send your Health permission to firstname.lastname@example.org with your application no.
This includes any previous type of Makers that receive a financial or material support from a company.
If so, please include that in you application by typing “Sponsor Subsidy” in the privet description of your project . You are allowed to put sponsor appreciation sign with a logo. You may not, however, distribute sponsor products or flyers or offer any large brand recognition at the event.
For Makers with sponsor subsidy, if your sponsor would like to upgrade their sponsorship to a full brand activation at Maker Faire, please visit our Call For Sponsors and Partners page.
Startups, established companies, and corporations do not qualify as Commercial Makers. We have other great opportunities available for you! please visit our Call For Sponsors and Partners page and send to us your request.
We encourage Non-profit, self-funded makerspaces, FabLabs or hackerspaces to become our partners and receive free exhibit space at Maker Faire.
These are guidelines only; your exhibit may fit into more than one option.
A tabletop, small area, or 1 square meter space to demonstrate what you make.
A hands-on, fun, interactive area that encourages audience participation to learn how to make or do something.
Demonstrations will be done in your exhibit area for less than 30 minutes and may be repeated. They can be a short show-and-tell session, makers demo and teach particular skills, techniques, or processes, explaining materials and tools, stepping through a building process, sharing their knowledge, and interacting with the audience.
Exhibits are welcome to move around, but let us know if you also require a location as a home base. Likewise, indicate in your exhibit application if your roaming exhibit needs access to a charging station.
A wonderful, unusual thing that doesn’t fit in any of the other categories.
Outdoor spaces are on grass or pavement, under a large tent with other makers, under individual tents, or not under tent. The Confirmation Email will tell you if we have placed you under a tent or a large tent with other makers. If you have an outdoor exhibit without a tent, we recommend you bring a small one or an umbrella; pop-up tents must be securely weighted with sandbags at each leg.
Indoor exhibit space is limited. Some makers that have requested inside placements may be placed outside under a large tent.
If you have requested ‘Dark’ lighting and are placed in the Dark Room, please know that this area is dark with lighting not suitable for reading written materials. We ask that any lighting you add to your space does not interfere with the surrounding exhibits.
Pop-up tents are not allowed inside.
You will receive a Confirmation Letter from us max. 3 month prior to submitting your application, we will be providing: space size, power, tables, etc.; and your exhibit exposure, i.e, inside / outside, shaded or full exposure.
Send us an email if you want to edit any of the information submitted in your application including the exhibit photo, your bio, and project description.
We will provide a table and chairs if requested in your application; Maker Faire Warsaw Team will assist with other elements of your setup if agreed upon in advance.
We trust you to bring any required hardware or supplies to make your project functional including extension cords/power strips.
All booth elements, including signage, may not exceed 1.8m in height unless approved in advance. (You may be asked to take down any signage exceeding the limit if not previously approved.)
We will create a card-stock 30 x 45 cm sign for your exhibit and a Maker Page on our website. Each includes the image, project description, and short bio from your exhibit application.
Feel free to make signs that help attendees understand what you are making.
Wireless service will be provided inside the Expo Hall and in limited areas outside on the grounds if requested. Let us know if your project could interfere with our wireless service. If you indicated that wifi is required for your exhibit to function than you will be placed in an area with wifi coverage. Uninterrupted connectivity is not guaranteed.
You must provide details of your power requirements in your exhibit application. Any onsite power requests in excess of what you requested in your exhibit application cannot be guaranteed. Bring your own extension cords, surge protectors and/or power strips for power distribution at your exhibit.
Understanding your power usage is important. We need to make sure you have what you need without creating a problem for your fellow makers by tripping the circuit breaker. Most consumer electronic devices have a small label that will tell you how many watts or amps they draw and at what voltage. Check your equipment and don’t guess: Power is expensive! See How do I calculate my electrical needs? in Frequently Answered Questions.
For special requests contact us via e-mail
Our Safety Team makes sure we all maintain a fun and safe environment for Makers and the many attendees. It’s critical that we work together to keep Maker Faire Warsaw safe.
Warsaw City Firefighting Department reserves the right to make any final decision regarding the layouts and floor plans and has the authority to close down and/or fine any exhibit not in compliance. If you intend to display, operate, or use any of these items, you must obtain prior approval from the Maker Faire Warsaw Team:
Complete the General Safety Plan (included in the form) if your exhibit has chemicals, gas, or other items of that nature; if your exhibit might require safety barricades; if an attendee at your exhibit might get hurt in some other way that does not involve fire or flammable materials.
Complete the Fire Safety Plan (included in the form) if your exhibit includes heat elements or fire of any size, including candles, small flames, burners, etc.
All makers and maker assistants must have a Maker Entry Pass, Maker Assistant Pass, or ticket before arriving onsite.
We will send you an email with the steps of how to obtain your Maker Entry Passes, complimentary tickets, and discounted tickets.
If you have a large, interactive exhibit and require more passes please contact us via email with your request.
If your request exceeds the amount that we are able to provide, we will work with you to find an acceptable solution.
If you plan to ship any items to or from Maker Faire Warsaw, please alert us via email.
Before Maker Faire Warsaw, meet us at the Makers dinner event on Friday to look at the site and ask any questions.
Maker Faire Warsaw is all about sharing: start by sharing the news that you are an official Maker Faire Warsaw exhibitor! Maker Faire Warsaw web banners and badges placed on your website and in emails will help spread the word about the upcoming Maker Faire Warsaw. Visit our Promote page for logos, badges, “see me there” banners, postcards and more. Our official hashtags are: #MFW21 and #RobiszTo
The major airport nearby in Warsaw Chopin Airport (WAW).
We will provide more information about the location of the event soon.
Hotels are selling out fast. Early booking is strongly recommended to secure your room, as discounted Maker Faire Warsaw room rates and availability are limited. See the Hotels page.